Administrative Procedures

Change in address

You need to go to the City Hall to apply. Your new address will be written on the back side of your “Resident Card” at the City Hall.
You also need to obtain a “Certificate of Residency” (“Jumin-hyo” in Japanese) at the City Hall.
Please bring the “Certificate of Residency” and your “Resident Card” to the Office for International Affairs.
You also need to submit “変更届(Notification of change)” to the Personnel Division.

Change in family members

You need to go to the City Hall within 2 weeks after the change (i.e, birth of a child). Please obtain a “Certificate of Residency” ,which officially states your new family member’s information, at the City Hall and submit it to the Office for International Affairs.
If you live in the university accommodation, please submit “家族同居申請書 (Application for family residency)” to the Office for Internatnional Affairs.

Child’s health care support/ Child-allowance

Eligible age may differ depending on the city you live in.
Child-care allowance: You may be required to submit the application form once a year. If you receive a letter from the City Hall and do not understand what is written, please ask your host professor or the Office for International Affairs (English only).

Request to issue certificates from TUFS

You need to fill in the appropriate form. Please visit the Office for International Affairs.
The division in charge is Jinji-Romu-ka (Personnel Div.), so it will take a couple of days for your requested certificate to be issued.

Year End Tax Adjustment

Every November, TUFS will send an announcement asking you to submit documents for the “Year End Tax Adjustment” so please check e-mail from "intl-announce[at]tufs.ac.jp" as well as the website of “Inside TUFS (English)”. Everyone registered as a “resident” needs to submit the form.
*Please note that TUFS only processes the application form about the salary you receive from TUFS. If you have any side-jobs, TUFS cannot accept any tax-income certificates issued by other organizations. If you have any side-jobs, please go to the tax authority in the area of your residence during the “Kakutei-Shihkoku” period (mid Feb-mid Mar), bringing all of your tax-income certificates including the one issued from TUFS.

If you don’t understand how to fill in the forms, please ask your host professor to assist you. Please note that the deadline must be kept. If you don’t submit by the deadline, your income tax for the next year will be raised by 5 times more.
If you have any “保険料支払証明書” (a receipt of the private insurance) from private insurance companies, you will also need to attach the receipts to submit.

Japanese social security number "My Number" system

Since October 2015, a new social security system, the so-called “My Number” system, has been introduced.
Every individual living in Japan (as a resident) will be given a “Personal identification number” as a Japanese social security number.
You need to declare your (and your family members’) personal identification number to Kyuyo-Kyosai-ka.
For the official details about “My Number” system, please refer to the following URL:
https://www.kojinbango-card.go.jp/en/mynumber/index.html

*Please keep your personal identification number safe. Your “personal identification number card” should be kept for the rest of your life.

How to place your order to purchase books?

How to place your order to purchase goods?

[Please send your order by e-mail as following.]

E-mail To : Accounting Department, Purchasing Division
Title：(Personal Research Budget: Purchasing Goods Request) YOUR NAME

Message:
Hereby, I’d like to make an order for the following goods using my personal research fund.

ORDER FORM:

NAME:
Where to be delivered: Research and Lecture Building 7th Floor, Room 70x
*Goods can only be delivered within the university. They can be kept at the Accounting Department if you wish to pick them up by yourself.
Name of the fund:
Contact person: Name (Internal call: xxxx)
Name of the product: (example) Printer ink cartridge.
Product information: (example) brother/ TN-33J
(Please state the product manufacturer, type/color/product number etc.)
Number of goods: (example) 1 pc
Other information: (example) to be used for brother printer, HL-50 type

If you have any reference website, price, delivery date etc. please note.